REGIONAL DISTRICT
OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, NOVEMBER 9, 2010
AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Alternate
Director F. Van Eynde Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Alternate
Director C. Burger City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director J. Ruttan City of Nanaimo
Alternate
Director M. Unger City of Nanaimo
Director B. Bestwick City of Nanaimo
Director J. Kipp City of Nanaimo
Director D. Johnstone City of Nanaimo
Director B. Holdom City of Nanaimo
Director L. Sherry City of Nanaimo
Also in
Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery General
Manager, Finance & Information Services
J. Finnie General
Manager, Regional & Community Utilities
D. Trudeau General
Manager, Transportation & Solid Waste
P. Thorkelsson General Manager,
Development Services
T. Osborne General
Manager, Recreation & Parks
N. Hewitt Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Directors Van Eynde, Burger, and Unger to the
meeting.
MINUTES
MOVED
Director Bartram, SECONDED Director Sherry, that the
minutes of the regular Committee of the Whole meeting held October 12, 2010 be adopted.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating Results
for the Period Ending September 30, 2010.
MOVED Director Johnstone,
SECONDED Director Burnett, that the summary report of financial results from
operations to September 30, 2010 be received for information.
CARRIED
Resolution
to Close Unused Borrowing Authorities Established Under Bylaws No. 1313, 1365,
1392, 1476, 1480 & 1486.
MOVED Director Burger,
SECONDED Director Bartram, that the Municipal Finance Authority be advised that
the following loan authorizations may be permanently closed:
Bylaw 1313/1365 District 69
Arena
Bylaw 1486/1392 Barclay
Crescent Sewer
Bylaw 1480/1476 Regional Parks &
Trail
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Property Maintenance
Contravention Update – 225 DeCourcy Drive – Area ‘B’.
MOVED Director Rudischer,
SECONDED Director Haime, that the Board receive this report on the outcome of
the unsightly premises clean-up Resolution for information.
CARRIED
Property Maintenance
Contravention Update – 2307 Gould Road West – Area ‘A’.
MOVED Director Burnett,
SECONDED Director Johnstone, that the Board receive this report on the outcome
of the unsightly premises clean-up Resolution for information.
CARRIED
REGIONAL
AND COMMUNITY UTILITIES
WASTEWATER
Northern
Community Sewer Service – Award of Centrifuge Tender & Release of DCC Funds
for Dewatering Upgrade Project.
MOVED Director Westbroek,
SECONDED Director Van Eynde, that Maple Reinders Inc. be awarded a contract for
the centrifuge installation for the tendered price of $174,000.
CARRIED
MOVED Director Westbroek,
SECONDED Director Van Eynde, that Northern Community Development Cost Charge
funds in the amount of $715,430 be approved as a source of funds for the French
Creek Pollution Control Centre Dewatering upgrade project.
CARRIED
WATER
San
Pareil Water Service - Infrastructure Improvements.
MOVED Director Westbroek,
SECONDED Director Bartram, that the Board approve the review and confirmation
of the pre-design estimates and direct staff, if the review is favourable, to
proceed with the development of a petition to establish borrowing authority for
the works and costs of improvements to the San Pareil Water Service Area.
CARRIED
Nanoose Bay Peninsula Water
Service – Proposed Treatment Plant.
This issue has been deferred back to staff.
District 69
Recreation Commission.
MOVED
Director Van Eynde, SECONDED Director Westbroek, that the minutes of the
District 69 Recreation Commission
meeting held October 21, 2010 be received for information.
CARRIED
District
69 Youth Grants
MOVED
Director Van Eynde, SECONDED Director Bartram, that the following Youth Grants be approved:
Community Group Amount
Recommended
Arrowsmith
Community Enhancement Society $ 2,500
(musical
instruments)
Associated Family
& Community Support Services $ 1,080
(Ballenas
Girls’ Group)
Bard
to Broadway (Oceanside Show Choir) $ 1,585
Family Resource Assn. - District 69 $ 2,500
(youth floor hockey program)
Oceanside Kidfest Society (youth activity) $ 1,750
Oceanside Minor Baseball (pitching screens) $ 2,117
Ravensong
Aquatic Club (pool rental) $ 4,500
Rough
Diamonds Creative Arts Society $ 800
(film
editing software and sound equipment)
CARRIED
District 69 Recreation Grants
MOVED
Director Van Eynde, SECONDED Director Bartram, that the following Community Grants be approved:
Community Group Amount
Recommended
Oceanside Building
Learning Together (Dad's Night Skating) $ 475
Parksville &
District Musical Association $ 1,450
(Striking a Chord public music program)
Qualicum Bay Lions
(garbage can for ball field) $ 600
CARRIED
MOVED Director Van Eynde, SECONDED Director Bartram,
that the
Healthy Choices Philosophy and Guiding Principles and implementation chart be
approved for implementation by the Recreation and Parks Department as of
October 21, 2010.
CARRIED
MOVED Director Van Eynde, SECONDED Director Bartram,
that the
Youth Recreation Strategic Plan be adopted as a guiding document for
implementation in 2011-2016 with impacts to the budget being presented each
year during the annual budget process.
CARRIED
MOVED Director Van Eynde, SECONDED Director Bartram,
that correspondence
from S. Stahley, Arrowsmith Community Enhancement Society, re: ACES/RDN
Contract Renewal Review Arrowsmith Community Activity Coordinator (ACAC)
Position and Function be referred back to staff to investigate the five
proposals stated in the letter, the budget impact of the proposals, the
philosophy and how the proposals would fit with current programming.
CARRIED
Nanoose Bay Parks
and Open Space Advisory Committee.
MOVED
Director Van Eynde, SECONDED Director Bartram, that the minutes of the Nanoose Bay Parks and Open Space
Advisory Committee meeting held October 4, 2010 be received for information.
CARRIED
MOVED
Director Van Eynde, SECONDED Director Bartram, that the Regional District consider participation
in a joint survey with the Arrowsmith Parks and Land Use Council to establish
opinions regarding the Fairwinds Development Proposal.
DEFEATED
Electoral Area ‘F’
Parks and Open Space Advisory Committee.
MOVED
Director Biggemann, SECONDED Director Bartram, that the minutes of the Electoral Area
‘F’ Parks and Open Space Advisory Committee meeting held October 18, 2010 be
received for information.
CARRIED
Electoral Area ‘G’
Parks and Open Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director Burnett, that the minutes of the Electoral Area
‘G’ Parks and Open Space Advisory Committee meeting held October 4, 2010 be
received for information.
CARRIED
Regional Parks
& Trails Advisory Committee.
MOVED
Director Van Eynde, SECONDED Director Ruttan, that the minutes of the Regional Parks & Trails Advisory
Committee meeting held October 5, 2010 be received for information.
CARRIED
District 69
Community Justice Select Committee.
MOVED
Director Biggemann, SECONDED Director Bartram, that the minutes of the District 69 Community Justice Select Committee
meeting held October 27, 2010 be received for information.
CARRIED
MOVED Director Biggemann, SECONDED Director Bartram,
that the 2011 requisition for funding to support the Oceanside Victim Services
and Restorative Justice Programs remain the same as in 2010 ($77,500).
CARRIED
MOVED Director Biggemann, SECONDED Director Bartram,
that a 2011 grant in the amount of $8,328 for the
Citizens on Patrol Society, District 69, be approved.
CARRIED
Regional Hospital
District Select Committee.
MOVED
Director Westbroek, SECONDED Director Bartram, that the minutes of the Regional Hospital District Select Committee
meeting held October 26, 2010 be received for information.
CARRIED
MOVED
Director Westbroek, SECONDED Director Bartram, that a Regional Hospital District provisional budget be approved with the
following components:
Property tax requisition $ 6,420,840
Capital
grant allowance $
3,343,745
CARRIED
MOVED
Director Westbroek, SECONDED Director Bartram, that the 2011 to 2015 five year projections, including 2% annual property tax
increases be approved in principle.
CARRIED
RCMP Police
Costs and Accountability.
MOVED Director Bartram, SECONDED Director Burger, that correspondence be sent to the local Member
of Parliament, Federal Minister of Public Safety, Honourable Vic Toews, and the
Federal President of Treasury Board, Honourable Stockwell Day, regarding local
government concerns for the need for financial accountability and the need to
develop an effective partnership in the development of police services.
CARRIED
MOVED
Director Burnett, SECONDED Director Ruttan, that this meeting terminate.
CARRIED
TIME: 7:11 PM