REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, SEPTEMBER 8, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Alternate
Director D. Niwa Electoral Area F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director J. Ruttan City of
Director L. Sherry City of
Director L. McNabb City of
Director D. Johnstone City of
Director B. Bestwick City of
Director B. Holdom City of
Alternate
Director F. Pattje City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
J. Finnie General
Manager of Water & Wastewater Services
D. Trudeau General
Manager of Transportation & Solid Waste
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Directors Niwa and Pattje to the meeting.
MINUTES
MOVED
Director McNabb, SECONDED Director Johnstone, that the minutes of the regular Committee
of the Whole meeting held July 14, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
MOVED Director Holme, SECONDED Director Burnett, that
the correspondence from the Whiskey Creek Water District requesting the
conversion of the existing private water system to a Regional District service
area, be received.
CARRIED
Aimee
Greenaway, Extension Heritage Committee, re Request to Officially Name Area ‘C’
MOVED Director Holme, SECONDED Director Burnett,
that the correspondence from the Extension Heritage Committee, requesting the
re-naming of the Area ‘C’ Community Park C-13 to the
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Operating
Results for the Period Ending June 30, 2009.
MOVED Director Sherry, SECONDED Director Bartram,
that the summary report of financial results from operations to June 30, 2009
be received for information.
CARRIED
INFORMATION
SERVICES
Wireless
Network Feasibility Analysis.
MOVED Director Bestwick, SECONDED Director Burnett,
that the Wireless Network Feasibility report be received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention –
Mr. Daryl Henry provided additional information
with respect to his property at
MOVED Director Westbroek, SECONDED Director Burnett,
that should the property maintenance concerns not be rectified by September 22,
2009, pursuant to the “Unsightly Premises Regulatory Bylaw No. 1073, 1996”, the
Board directs the owner of the above-noted property to remove from the premises
those items as set out in the attached resolution within fourteen (14) days; or
the work will be undertaken by the Regional District’s agents at the owner(s)’
cost.
CARRIED
Building
Inspection Service Funding.
MOVED Director McNabb, SECONDED Director Bartram,
that staff be directed to examine a combined approach of increased tax
requisition, fees and charges to cover the full costs of building inspection.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that staff be directed to schedule a Board seminar to present options for
consideration by the Board for the 2010 annual budget and financial plan.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that staff review alternatives to building inspection in non-building
inspection areas as part of the Board seminar preparation.
CARRIED
EMERGENCY
PLANNING
Emergency
Planning Service – Select Committee Establishment.
MOVED Director McNabb, SECONDED Director Holme,
that the Board approve the establishment of the Emergency Management Select Committee
with the Terms of Reference attached to the staff report.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID
WASTE
Solid
Waste Management Service – BC SPCA Request to Waive Tipping Fees.
MOVED Director Holme, SECONDED Director Burnett,
that the Board deny the disposal fee waiver request made by the Parksville-Qualicum
branch of the BC SPCA.
CARRIED
The Committee requested that the letter include a
suggestion be made to the BC SPCA that they may wish to apply for a
grant-in-aid.
WATER AND WASTEWATER
SERVICES
WASTEWATER
Bylaw No.
975.51 – Amends the Pump & Haul Service Establishment Bylaw by Reducing the
Service Area Boundaries to Exclude an Area ‘E’ Property.
MOVED Director Holme, SECONDED
Director McNabb, that the boundaries of the RDN Pump and Haul Local Service
Area Bylaw No. 975 be amended to exclude the property legally described as
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Whiskey Creek Water
District Request to Convert Water District to RDN Service Area.
MOVED Director Niwa, SECONDED Director Bartram, that staff be directed
to prepare a report on the feasibility of converting the Whiskey Creek Water
District to a Regional District service area.
CARRIED
Request for Electoral Area
‘C’
MOVED Director Young, SECONDED Director Burnett, that the Area ‘C’
community park C-13 (commonly referred to as
CARRIED
NEW BUSINESS
Green’s Landing - Wharf.
MOVED Director Rudischer, SECONDED Director Bartram, that staff be
directed to prepare a report on the costs and any other aspects that would be
associated with taking over the operation and maintenance of a wharf at Green’s
Landing on Gabriola Island.
CARRIED
Application for Coal Mining
Operations.
MOVED Director Bartram, SECONDED Director Young, that staff prepare a
letter to the proponent of a mining licensing application for an area adjacent
to the boundaries of Electoral Area ‘H’, and to the Ministry of Energy, Mines
and Petroleum Resources identifying the potential for impact on Electoral Area
‘H’ and requesting that the community have the opportunity to provide input
into the application process prior to public consultation.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 7:30 PM
CHAIRPERSON