REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, MARCH 10, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director J. Ruttan City of
Director L. Sherry City of
Director L. McNabb City of
Director D. Johnstone City of
Director B. Bestwick City of
Alternate
Director M. Unger City of
Director J. Kipp City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
D. Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
J. Finnie General
Manager of Environmental Services
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Unger to the meeting.
DELEGATIONS
MOVED
Director Westbroek, SECONDED Director McNabb, that a late delegation be
permitted to address the Committee.
CARRIED
Ceri Peacey, Friends of French Creek
Conservation Society, re Island Timberlands’ Land Use Proposal for
Ms.
Peacey raised concerns held by herself and the Friends of French Creek
Conservation Society with respect to Island Timberlands’ land use proposal for
Hamilton Marsh.
MINUTES
MOVED
Director McNabb, SECONDED Director Johnstone, that the minutes of the regular Committee
of the Whole meeting held February 10, 2009 and the special Committee of the
Whole meeting held February 3, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Phil
Marchant and Cleone Ratcliffe, re Outdoor Burning, Area ‘B’.
MOVED Director Holme, SECONDED Director Westbroek,
that the correspondence from Phil Marchant and Cleone Ratcliffe regarding outdoor
burning in Electoral Area ‘B’ be received.
CARRIED
Tom
Campbell, Royal Canadian Legion, re Request for Remembrance Project Support.
MOVED Director Holme, SECONDED Director Westbroek,
that the correspondence from the Royal Canadian Legion requesting the Regional
District’s support for the Legion’s Remembrance Project, be received.
CARRIED
MOVED Director Holme, SECONDED Director Westbroek,
that the correspondence from the Oceanside Tourism Association including their
2008 fourth quarter progress report, be received.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
Renewal
of Property Management Services Contract – DTZ Barnicke.
MOVED Director Westbroek, SECONDED Director Sherry,
that the Board renew its property management services contract with DTZ
Barnicke for a further two year term expiring in March 2011.
CARRIED
Grants-in-Aid
Advisory Committee.
MOVED Director Young, SECONDED Director Bartram,
that the Grants-in-Aid Policy No. A1.28 be approved with the amendments as
presented.
CARRIED
MOVED Director Young, SECONDED Director Bartram,
that the Grants-in-Aid Advisory Committee Terms of Reference be approved as
presented.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Operating
Results to December 31, 2008.
MOVED Director Unger, SECONDED Director McNabb,
that the summary report of financial results from operations to December 31,
2008 be received for information.
CARRIED
Bylaw
No. 1570 – 2009 to 2013 Financial Plan.
MOVED Director Westbroek, SECONDED Director Bartram,
that “2009 to 2013 Financial Plan Bylaw No. 1570, 2009” be introduced and read
three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram,
that “2009 to 2013 Financial Plan Bylaw No. 1570, 2009” be adopted.
CARRIED
2009
Parcel Tax Rate Bylaws.
Bylaw No. 1567.
MOVED Director McNabb, SECONDED Director Bartram,
that “Water Services Parcel Tax Rates Bylaw No. 1567, 2009” be introduced and
read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that “Water Services Parcel Tax Rates Bylaw No. 1567, 2009” be adopted.
CARRIED
Bylaw No. 1568.
MOVED Director McNabb, SECONDED Director Bartram,
that “Sewer Services Parcel Tax Rates Bylaw No. 1568, 2009” be introduced and
read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that
“Sewer Services Parcel Tax Rates Bylaw No. 1568, 2009” be adopted.
CARRIED
Bylaw No. 1569.
MOVED Director McNabb, SECONDED Director Bartram,
that “Fire Protection Services Parcel Tax Rates Bylaw No. 1569, 2009” be
introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that “Fire Protection Services Parcel Tax Rates Bylaw No. 1569, 2009” be
adopted.
CARRIED
Bylaw No. 1336.06.
MOVED Director McNabb, SECONDED Director Bartram,
that “Driftwood Water Supply Service Area Parcel Tax Rate Amendment Bylaw No.
1336.06, 2009” be introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that “Driftwood Water Supply Service Area Parcel Tax Rate Amendment Bylaw No.
1336.06, 2009” be adopted.
CARRIED
Bylaw No. 1483.03.
MOVED Director McNabb, SECONDED Director Bartram,
that “Barclay Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No.
1483.03, 2009” be introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that “Barclay Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No.
1483.03, 2009” be adopted.
CARRIED
Bylaw No. 1525.01.
MOVED Director McNabb, SECONDED Director Bartram,
that “Crime Prevention and Community Justice Support Service Parcel Tax Rate
Amendment Bylaw No. 1525.01, 2009” be introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram,
that “Crime Prevention and Community Justice Support Service Parcel Tax Rate
Amendment Bylaw No. 1525.01, 2009” be adopted.
CARRIED
HOSPITAL
Bylaw
No. 147 – Nanaimo Regional Hospital District Annual Budget.
MOVED Director McNabb, SECONDED Director Mayne,
that the 2009 Regional Hospital District annual budget be approved with the
following components:
Property
tax requisition $ 6,023,865
Capital
grant allowance (from property taxes) $ 3,060,000
CARRIED
MOVED Director McNabb, SECONDED Director Mayne,
that “Nanaimo Regional Hospital District Annual Budget Bylaw No. 147, 2009” be
introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Mayne,
that “Nanaimo Regional Hospital District Annual Budget Bylaw No. 147, 2009” be
adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Contravention
of Unsightly Premises Regulatory Bylaw
MOVED Director Burnett, SECONDED Director Ruttan,
that should this matter not be rectified by March 24, 2009, pursuant to
“Regional District of Nanaimo Unsightly Premises Regulatory Bylaw No. 1073,
1996”, the Board directs the owner to remove from the premises those items as
set out in the attached Resolution within fourteen (14) days, or the work will
be undertaken by the Regional District of Nanaimo’s agents at the owner’s cost.
CARRIED
EMERGENGY
PLANNING
Use
of RDN Transit Buses During an Emergency or Disaster.
MOVED Director McNabb, SECONDED Director Biggemann,
that the Use of Transit Buses During an Emergency or Disaster Policy be
approved.
CARRIED
MOVED Director McNabb, SECONDED Director Biggemann,
that the updated Policy be included in the RDN Emergency Plan and distributed
to stakeholder groups.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
TRANSPORTATION
2009
Transit Expansion Update.
MOVED Director McNabb, SECONDED Director Burnett,
that the report on the 2009 Transit expansion be received for information and
that staff reduce the Transit budget by $48,000.
CARRIED
SOLID WASTE
Amendment Bylaw No. 1531.0l – Solid Waste Management
Regulation.
MOVED Director McNabb,
SECONDED Director Holme, that “Regional District of Nanaimo Solid Waste
Management Regulation Bylaw No. 1531.01, 2009” be introduced and read three
times.
CARRIED
MOVED Director McNabb,
SECONDED Director Holme, that “Regional District of Nanaimo Solid Waste
Management Regulation Bylaw No. 1531.01, 2009” having received three readings
be adopted.
CARRIED
Amendment Bylaw No. 1009.12 – Garbage and Recyclable
Materials Collection Rates.
MOVED Director Holme,
SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that “Regional District of
CARRIED
WATER AND WASTEWATER
SERVICES
WATER
Nanoose Bulk Water Pump Station – Use of Development Cost
Charge Funds.
MOVED Director Holme,
SECONDED Director McNabb, that Nanoose Bay Bulk Water Development Cost Charge
funds in the amount to $345,000 be allocated to the Nanoose Bay Bulk Water Pump
Station Project.
CARRIED
Water User Rate Amendments – Bylaws No. 1468.04, 619.15,
1172.09, 1383.05, 700.16, 1434.04 and 1097.11.
Bylaw No. 1468.04.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Nanoose Bay
Peninsula Water Supply Service Area Regulations and Rates Amendment Bylaw No.
1468.04, 2009” be introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Nanoose Bay
Peninsula Water Supply Service Area Regulations and Rates Amendment Bylaw No.
1468.04, 2009” be adopted.
CARRIED
Bylaw No. 619.15.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo French Creek
Water Supply Local Service Area Regulations and Rates Amendment Bylaw No.
619.15, 2009” be introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo French Creek
Water Supply Local Service Area Regulations and Rates Amendment Bylaw No.
619.15, 2009” be adopted.
CARRIED
Bylaw No. 1172.09.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo San Pareil
Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.09, 2009”
be introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo San Pareil
Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.09, 2009”
be adopted.
CARRIED
Bylaw No. 1383.05.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Englishman River
Specified Area Water Regulations and Rates Amendment Bylaw No. 1383.05, 2009”
be introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of
CARRIED
Bylaw No. 700.16.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Surfside
Properties Specified Area Water Regulations and Rates Amendment Bylaw No.
700.16, 2009” be introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Surfside
Properties Specified Area Water Regulations and Rates Amendment Bylaw No.
700.16, 2009” be adopted.
CARRIED
Bylaw No. 1434.04.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Melrose Specified
Area Water Regulations and Rates Amendment Bylaw No. 1434.04, 2009” be
introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Melrose Specified
Area Water Regulations and Rates Amendment Bylaw No. 1434.04, 2009” be adopted.
CARRIED
Bylaw No. 1097.11.
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Decourcey Water
Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.11,
2009” be introduced for three readings.
CARRIED
MOVED Director Ruttan,
SECONDED Director Bartram, that “Regional District of Nanaimo Decourcey Water
Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.11,
2009” be adopted.
CARRIED
Sanitary Sewer User Rate Amendments – Bylaws No. 1241.05,
765.13, 422.16 and 1472.04.
Bylaw No. 1241.05.
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of
CARRIED
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of
CARRIED
Bylaw No. 765.13.
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of Nanaimo Fairwinds
Sewerage Facilities Specified Area Rates Amendment Bylaw No. 765.13, 2009” be
introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Rudischer, that “Regional District of Nanaimo Fairwinds Sewerage
Facilities Specified Area Rates Amendment Bylaw No. 765.13, 2009” be adopted.
CARRIED
Bylaw No. 422.16.
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of
CARRIED
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of
CARRIED
Bylaw No. 1472.04.
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of Nanaimo Barclay
Crescent Rates and Regulation Amendment Bylaw No. 1472.04, 2009” be introduced
for three readings.
CARRIED
MOVED Director McNabb,
SECONDED Director Rudischer, that “Regional District of Nanaimo Barclay
Crescent Rates and Regulation Amendment Bylaw No. 1472.04, 2009” be adopted.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Westbroek, that the minutes of the District 69 Recreation Commission
meeting held February 19, 2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Westbroek, that the Board approve the following Youth Grants:
Ravensong Aquatic Club – pool rental 2,500
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the Board approve the following Community
Grants:
Errington Therapeutic Riding Assoc. – program
expenses & equipment $ 1,500
Lighthouse Recreation Commission – program costs 2,500
Parksville Pirates Senior Ball Team – uniforms &
equipment 600
Parksville Seniors Activity & Drop-in Centre 269
Parksville Seniors Athletic Group – softball
equipment 2,500
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that staff be requested to investigate the cost of
the preparation and the staff implications involved in the development of a
District 69 Parks and Trail Guide, including parks and trails in the City of
Parksville, the Town of Qualicum and Electoral Areas ‘E’, ‘F’, ‘G’ and ‘H’.
CARRIED
East Wellington/Pleasant
Valley Parks and Open Space Advisory Committee.
MOVED Director Young, SECONDED
Director Burnett, that the minutes of the East Wellington/Pleasant Valley Parks
and Open Space Advisory Committee meeting held January 26, 2009 be received for
information.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that the following recommendation be received by the Board
for consideration as part of the 2009 Budget and Five Year Financial Plan
deliberation process:
That the Electoral Area ‘C’ (Defined ‘D’) Community
Parks Function Budget be approved as amended with the addition of $5,000 for
development costs for Meadow Drive Community Park.
CARRIED
Electoral
Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Burnett, SECONDED
Director Westbroek, that the minutes of the Electoral Area ‘G’ Parks and Open
Space Advisory Committee meeting held January 15, 2009 be received for
information.
CARRIED
MOVED Director Westbroek, SECONDED
Director Bartram, that inappropriate use and operation of ATV’s in public parks
and trails which is a public safety concern and causing damage to public lands
be referred to the Union of BC Municipalities for consideration and action.
CARRIED
Sustainability
Select Committee.
MOVED Director Bartram, SECONDED
Director Kipp, that the minutes of the Sustainability Select Committee meeting
held February 18, 2009 be received for information.
CARRIED
Regional Benefits of Green Buildings.
MOVED Director Bartram, SECONDED
Director Kipp, that the report be received, and that staff be directed to
continue with the research projects outlined in the Green Building Action Plan
and that staff investigate the development of a communications strategy to
effectively explain the benefits of building green and to foster an
understanding and acceptance with the community for achieving green building
targets.
CARRIED
Proposed Hamilton Marsh Park and
Development Proposal by Island Timberlands.
MOVED Director Bartram, SECONDED
Director Kipp, that the staff report entitled “Hamilton Marsh & French
Creek Proposal, Island Timberlands” be received for information.
CARRIED
Carbon Neutral Operations and the
Climate Action Revenue Incentive Program.
MOVED Director Bartram, SECONDED
Director Kipp, that this report be received for information and that the RDN
Sustainability Coordinator make a presentation on Carbon Neutral Operations at
the upcoming Board Seminar for Strategic Planning.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Request for Remembrance
Project – Royal Canadian Legion.
MOVED Director Bartram, SECONDED Director Westbroek, that the Board
consider the purchase of a ½ page full colour advertisement space in the
“Military Service Recognition Book” in support of the Royal Canadian Legion’s
remembrance project.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Westbroek, that this meeting terminate.
CARRIED
TIME: 7:37 PM
CHAIRPERSON