REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, FEBRUARY 10, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Alternate
Director F. Van Eynde Electoral Area
E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director L. Sherry City of
Director B. Bestwick City of
Director L. McNabb City of
Director D. Johnstone City of
Alternate
Director F. Pattje City of
Director B. Holdom City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
D. Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
J. Finnie General
Manager of Environmental Services
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Van Eynde and Pattje to the meeting.
DELEGATIONS
Mr. Dave Buck, re
Mr.
Buck provided an overview of his proposal for subdivision and donation of
parkland for his property at
Mr. Kris Obrigewitsch, International
Composting Corporation, re Organic Waste Treatment and the Zero Waste
Initiative.
Mr.
Obrigewitsch provided a power point presentation on the history of the
International Composting Corporation and it’s working relationship with the RDN
with a summary of their accomplishments in composting and their proposal to
move forward through the addition of a gasification process.
Mr. John Cheek,
Mr.
Cheek provided background information on the Nanaimo Wood Products Recycling
service including a number of items which are being accepted for recycling at
this establishment. Mr. Cheek requested
that the Board consider banning asphalt shingles from the landfill and
extending the ban on wood to promote these products as recyclable goods.
MINUTES
MOVED
Director McNabb, SECONDED Director Van Eynde, that the minutes of the Committee
of the Whole meeting held January 13, 2009 be adopted.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
Snuneymuxw
First Nations Protocol Agreement.
MOVED Director McNabb, SECONDED Director Holdom,
that the Protocol Agreement between the Snuneymuxw First Nations and the
Regional District of Nanaimo be approved as presented.
CARRIED
MOVED Director McNabb, SECONDED Director Holdom,
that the Protocol Agreement Working Group Terms of Reference be approved as
presented.
CARRIED
MOVED Director McNabb, SECONDED Director Holdom,
that Katherine Gordon be contracted on a per meeting basis to provide
facilitation and administrative support to the Protocol Agreement Working
Group.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Amendment
Bylaw No. 1385.04 –
MOVED Director Bartram, SECONDED Director Rudischer,
that “Bow Horn Bay Fire Protection Local Service Area Amendment Bylaw No.
1385.04, 2009” be introduced, read three times and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
Bylaw
No. 1557 – To Establish Development Cost Charges for the
MOVED Director Bartram, SECONDED Director McNabb,
that “Barclay Crescent Sewer Service Area Development Cost Charges Bylaw No.
1557, 2009” be introduced for first and second readings and be sent forward for
public consultation.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention –
Mr. Uzelac requested a one month extension to allow
him to complete the required work on his property.
MOVED Director Young, SECONDED Director Burnett,
that should this matter not be rectified by March 31, 2009 pursuant to
“Unsightly Premises Regulatory Bylaw No. 1073, 1996”, the Board direct the
owners of the above-noted property to remove from the premises those items set
out in the attached resolution within fourteen (14) days, or the work will be
undertaken by the Regional District of Nanaimo’s agents at the owner’s cost.
CARRIED
PLANNING
Offer
of
MOVED Director Young, SECONDED Director Burnett,
that the offer of park land dedication in exchange for support of a two lot
subdivision in conjunction with the parcel legally described as Lot 14, Section
14, Range 4, Mountain District, Plan VIP80079 be declined.
CARRIED
RECREATION AND PARKS
SERVICES
PARKS
Land Acquisition Process – Policy A1.21.
MOVED Director McNabb,
SECONDED Director Bartram, that the Land Acquisition Process Policy A1.21 be
adopted as revised in Appendix 1.
CARRIED
Electoral
MOVED Director Bartram,
SECONDED Director Rudischer, that the revised Terms of References as shown in
Appendix I for the following
·
East Wellington/Pleasant Valley
·
·
Electoral Area ‘F’
·
Electoral Area ‘G’
·
Electoral Area ‘H’
CARRIED
MOVED Director Bartram,
SECONDED Director Rudischer, that the Terms of Reference for the Electoral Area
‘B’ Parks and Open Space Advisory Committee as shown in Appendix II be
approved.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Solid Waste Management Service – Reserve Fund Expenditure re
MOVED Director Sherry,
SECONDED Director Holdom, that the Board approve the release of up to $2.75
million from the Solid Waste Management reserve fund for the retrofit,
redevelopment and expansion of the Church Road Transfer Station.
CARRIED
Electoral Area ‘H’ Pilot Yard Waste Program – Progress
Report.
MOVED Director Bartram,
SECONDED Director Burnett, that the Board continue the pilot yard waste
drop-off program in Electoral Area ‘H’ and implement one more two day drop-off
event in 2009.
CARRIED
WATER AND WASTEWATER
SERVICES
WASTEWATER
2009 Water & Sewer Infrastructure Study Grant
Applications.
MOVED Director Van Eynde,
SECONDED Director Bestwick, that the Board support applications to the Ministry
of Community Development for Infrastructure Planning (Study) Grant applications
for the following Water and Wastewater Services program initiatives:
Wastewater
Services Department
1. Forcemains
and Interceptor Lines Capital Asset Management Project
2. Nanoose
Pollution Control Centre Upgrade and Expansion Plan
3. Biosolids
Management Strategy
4. Inflow
and Infiltration Study
5. Source
Control Management Study
6. Septic
Maintenance Program
Water
Services Department
1. Water
Well Safety Program
2. Water
Conservation Plans
3. Incentive
Programs
4. Team
WaterSmart Education Outreach Program
5. Compilation
and Mapping of Existing Groundwater and Surface Water Data
6. Web
Site Development
7. Educational
Video Streaming Project
8. San
Pareil Pump Station and Reservoir Upgrade Pre-Design
CARRIED
WATER
Amendment Bylaw No. 947.05 – Fairwinds Sewer Service Boundary
Extension.
MOVED Director Van Eynde,
SECONDED Director McNabb, that “Fairwinds Sewerage Facilities Local Service
Area Amendment Bylaw No. 947.05, 2009” be introduced and read three times.
CARRIED
Surfside Sewer Service – Petition Results for Proposed
Boundary Extension.
MOVED Director Westbroek, SECONDED
Director Sherry, that the staff report on the petition results for the proposed
Surfside Sanitary Sewer Service Area expansion be received for information and that
staff be directed to consult with the two property owner groups who may be in
favour of a service area expansion and to report back to the Board accordingly.
CARRIED
Surfside Water Service – Reserve Fund Expenditure.
MOVED Director McNabb,
SECONDED Director Bartram, that up to $12,500 of the Surfside Water Service
Area reserve funds be utilized for the purposes of purchasing and installing a
back-up power generator.
CARRIED
San Pareil Water Service - Security Issuing Bylaw Drawdown.
MOVED Director Johnstone,
SECONDED Director McNabb, that a drawdown of up to $30,000 from “Regional
District of Nanaimo (San Pareil Water Service) Security Issuing Bylaw No. 1395,
2004” for the pre-design of pump station, reservoir and on-site distribution
piping upgrades be approved.
CARRIED
MOVED Director Van Eynde,
SECONDED Director Bestwick, that existing reserve funds in place for the
Madrona, Fairwinds, West Bay, Nanoose and Arbutus Water Service Areas be
utilized for the purposes of upgrading three system well pumps and for the
completion and connection of the Claudet Road well in order to improve water
supply capacity and distribution integrity in the Nanoose Bay Peninsula Water
Service Area.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Van Eynde, that the minutes of the District 69 Recreation Commission
meeting held January 22, 2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Van Eynde, that staff be directed to undertake a review of the
District 69 Recreation Commission Grant in Aid Program to be presented at the
March 2009 Commission meeting.
CARRIED
MOVED Director Bartram, SECONDED
Director Van Eynde, that an extension to the Track and Field Facility
Feasibility Study be approved through to June 30, 2009 as funded by the UBCM
School Connections Program and that the scope of the study be broadened to
include exploration of potential sites for an outdoor sports complex as
identified in the 2006 Recreation Services Master Plan.
CARRIED
MOVED Director Bartram, SECONDED Director
Van Eynde, that the District 69 School District representative to the District
69 Recreation Commission and one other commission member be appointed to the
Track and Field Feasibility Study Committee.
CARRIED
MOVED Director Bartram, SECONDED
Director Van Eynde, that Commissioner Patterson be appointed to the Track and
Field Feasibility Study Committee as the second District 69 Recreation
Commission representative.
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED
Director Holdom, that the minutes of the Electoral Area ‘H’ Parks and Open
Space Advisory Committee meeting held January 21, 2009 be received for
information.
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED Director Sherry, SECONDED
Director McNabb, that the minutes of the Regional Solid Waste Advisory
Committee meeting held January 15, 2009 be received for information.
CARRIED
MOVED Director McNabb, SECONDED
Director Biggemann, that the minutes of the Regional Parks & Trails
Advisory Committee meeting held January 21, 2009 be received for information.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that the request for funding from the Friends of Morden Mine
Society for $4,000 be approved and staff be directed to enter into a funding
agreement with the Friends of Morden Mine for the Society to undertake a
strategic plan for the Morden Mine site in collaboration with the Regional
District and BC Parks.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that the following recommendation be received by the Board for
consideration as part of the 2009 Budget and Five Year Financial Plan
deliberation process:
That
the
CARRIED
Transit
Select Committee.
MOVED Director McNabb, SECONDED
Director Burnett, that the minutes of the Transit Select Committee meeting held
January 22, 2009 be received for information.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that the RDN support in principle a gas tax that would reduce
the need for residential taxes for transit and that RDN staff work with BC
Transit and Ministry of Transportation staff to explore alternative funding
methods for the Nanaimo Regional Transit System.
MOVED Director Bartram, SECONDED
Director Burnett, that the words “in the Nanaimo Regional Transit System
service area” be inserted between the words “tax” and “that”.
CARRIED
The question was called on the motion
as amended.
The motion CARRIED.
MOVED Director McNabb, SECONDED
Director Holdom, that a letter be sent to Don Buchner, Executive Director,
Wheels for Wellness Society, encouraging the Society to explore ways to raise
awareness of financial problems and increase contributions.
CARRIED
Sustainability
Select Committee.
MOVED Director Burnett, SECONDED
Director Holdom, that the minutes of the Sustainability Select Committee
meeting held January 21, 2009 be received for information.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Diversion of Wood Waste.
MOVED Director Westbroek, SECONDED Director Young, that staff prepare a
report on the implications of diverting waste and the opportunities that are
available through private recycling businesses; and further that the report be
forwarded to the Regional Solid Waste Advisory Committee for their input and
then forwarded to the Committee of the Whole.
CARRIED
ADJOURNMENT
MOVED
Director McNabb, SECONDED Director Johnstone, that this meeting terminate.
CARRIED
TIME: 8:36 PM
CHAIRPERSON