REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, MARCH 11, 2008 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Director S. Herle City of
Alternate
Director M. Wansink Town of
Director C. Haime District of
Lantzville
Alternate
Director L. Sherry City of
Director D. Brennan City of
Director B. Holdom City of
Director L. McNabb City of
Director M. Unger City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
N. Avery Gen. Manager of
Finance & Information Services
D. Trudeau General
Manager of Transportation Services
J. Finnie General Manager of
Environmental Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Wansink and Sherry to the meeting.
DELEGATIONS
David Shaver,
Mr.
Shaver was not in attendance.
MINUTES
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the Committee of
the Whole meeting held February 12, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Petition
re
The Chairperson noted that 97 petitions had been
received by the Board to his attention regarding the protection of Hamilton
Marsh, and that the petitions had been sent to Provincial MLAs, Federal MPs and
residents of the Regional District.
MOVED Director Holme, SECONDED Director Bartram,
that the Hamilton Marsh petitions be received.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
2008
Meeting Schedule.
MOVED Director Bartram, SECONDED Director McNabb,
that the 2008 meeting schedule be received for information and, as has been the
practice since 2006, the August Committee meetings be cancelled.
CARRIED
Legal
Services Contract Extension.
MOVED Director Brennan, SECONDED Director Wansink,
that the Board extend its legal services agreements with Staples McDannold
Stewart in the area of municipal law and Harris & Co. in the area of labour
law for an additional two year term expiring February 2010.
CARRIED
FINANCE & INFORMATION SERVICES
FINANCE
Nanaimo
Regional Hospital District Annual Budget Bylaw No. 143.
MOVED Director McNabb, SECONDED Director Herle,
that a 2008 Regional Hospital District annual budget which raises $5,848,410 in
property taxes be approved including 2008 capital project and equipment
allowances in the following amounts:
Capital
grants (from current property taxes) $ 2,400,000
Capital
grants (borrow up to) $ 400,000
CARRIED
MOVED Director McNabb, SECONDED Director Herle,
that “Nanaimo Regional Hospital District Annual Budget Bylaw No. 143, 2008” be
introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Herle,
that “Nanaimo Regional Hospital District Annual Budget Bylaw No. 143, 2008”
having received three readings be adopted.
CARRIED
Regional
District of
The General Manager of Finance & Information
Services presented a visual and verbal overview of the 2008 to 2013 Financial
Plan.
MOVED Director Holme, SECONDED Director Brennan,
that the verbal report be received.
CARRIED
MOVED Director Bartram, SECONDED Director Brennan,
that “2008 to 2013 Financial Plan Bylaw No. 1542, 2008” be introduced and read
three times.
CARRIED
MOVED Director Bartram, SECONDED Director Brennan,
that “2008 to 2013 Financial Plan Bylaw No. 1542, 2008” having received three
readings be adopted.
CARRIED
2008
Parcel Tax Rate Bylaws – Water Services Bylaw No. 1544; Sewer Services Bylaw
No. 1545; Driftwood Water Supply Service Area Amendment Bylaw No. 1336.05;
Barclay Crescent Sewer Service Area Amendment Bylaw No. 1483.02.
Bylaw No. 1544.
MOVED Director Bartram, SECONDED Director Burnett,
that “Water Services Parcel Tax Rates Bylaw No. 1544, 2008” be introduced and
read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that “Water Services Parcel Tax Rates Bylaw No. 1544, 2008” having received
three readings be adopted.
CARRIED
Bylaw No. 1545.
MOVED Director Bartram, SECONDED Director Burnett,
that “Sewer Services Parcel Tax Rates Bylaw No. 1545, 2008” be introduced and
read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that “Sewer Services Parcel Tax Rates Bylaw No. 1545, 2008” having received
three readings be adopted.
CARRIED
Bylaw No. 1336.05.
MOVED Director Bartram, SECONDED Director Burnett,
that “Driftwood Water Supply Service Area Parcel Tax Rate Amendment Bylaw No.
1336.05, 2008” be introduced and read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that “Driftwood Water Supply Service Area Parcel Tax Rate Amendment Bylaw No.
1336.05, 2008” having received three readings be adopted.
CARRIED
Bylaw No. 1483.02.
MOVED Director Bartram, SECONDED Director Burnett,
that “Barclay Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No.
1483.02, 2008” be introduced and read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that “Barclay Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No.
1483.02, 2008” having received three readings be adopted.
CARRIED
MOVED Director Holme, SECONDED Director McNabb,
that “Barclay Crescent Sewer Rates and Regulations Amendment Bylaw No. 1472.03,
2008” be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director McNabb,
that “Barclay Crescent Sewer Rates and Regulations Amendment Bylaw No. 1472.03,
2008” having received three readings be adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Building
Inspection Service Bylaw Amendment Bylaw No. 787.08 – Area ‘H’.
MOVED Director Bartram, SECONDED Director McNabb,
that “Regional District of Nanaimo Building Inspection Service Bylaw Amendment
Bylaw No. 787.08, 2008” be introduced and read three times.
CARRIED
Notice
of Bylaw Contravention –
MOVED Director Burnett, SECONDED Director Bartram,
that staff be directed to register a Notice on title pursuant to Section 57 of
the Community Charter and should the outstanding bylaw contraventions
not be resolved within ninety (90) days, that legal action be pursued to ensure
Lot B, Section 8, Range 3, Cedar District, Plan VIP66503, is in compliance with
the “Regional District of Nanaimo Building Regulation and Fees Bylaw No. 1250,
2001”.
CARRIED
PLANNING
Regional
Growth Strategy Review 2007-2008.
MOVED Director Holdom, SECONDED Director Bartram,
that the Board receive the attached background paper entitled Regional
Growth Strategy Review 2007 – 2008: An Assessment of Regional Growth Management
Related Challenges and Opportunities.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Funding Agreement for Greater
MOVED Director Holdom, SECONDED
Director McNabb, that the Board approve the execution of the funding agreement
between the Regional District of Nanaimo and the Union of British Columbia
Municipalities for the Greater Nanaimo Pollution Control Centre – Gravity
Thickeners project and the French Creek Pollution Control Centre – Solids
Contact Tank Expansion project.
CARRIED
Regional
Liquid Waste Advisory Committee – Proposed Amended Terms of Reference and
Public Consultation Plan.
MOVED Director Holme, SECONDED
Director Herle, that the Board approve the Terms of Reference dated March 2008
for the Regional Liquid Waste Advisory Committee.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that the Board approve the Public Consultation Plan dated March
2008 for the Liquid Waste Management Plan Review.
CARRIED
Liquid Waste
Management Planning Bylaw No. 1543.
MOVED Director Unger, SECONDED
Director Holme, that $38,000 from the Electoral Areas Community Works funds be
used to support the 2008 Liquid Waste Management Plan review.
CARRIED
MOVED Director Unger, SECONDED
Director Holme, that Regional District of Nanaimo “Liquid Waste Management
Planning Service Establishment Bylaw No. 1543, 2008” be introduced, read three
times and forwarded to the Ministry of Community Services for approval.
CARRIED
Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.16 – Area
‘H’.
MOVED Director Bartram, SECONDED
Director McNabb, that “Rural Streetlighting Local Service Area Amendment Bylaw
No. 791.16, 2008” be introduced and read three times.
CARRIED
City of
Parksville/Regional District of Nanaimo Water Supply Agreement.
MOVED Director Herle, SECONDED
Director Holme, that the Board direct staff to execute the City of
Parksville/Regional District of Nanaimo Water Supply Agreement with the City of
CARRIED
Fairwinds
Water Service Area – Release of Reserve Funds.
MOVED Director Holme, SECONDED
Director Bartram, that the Board approve the release of up to $70,000 from the
Fairwinds Water Service Area reserve fund for the engineering design and
construction of a new water main connecting
CARRIED
TRANSPORTATION SERVICES
TRANSIT
Transit
Special Event Application.
MOVED Director McNabb, SECONDED
Director Brennan, that the Transit Special Events request by the Artist
Response Team Society for transit service to be provided to the
CARRIED
Intergovernmental Advisory
Committee.
MOVED Director Holdom, SECONDED Director Herle, that the minutes of the Intergovernmental
Advisory Committee meeting held February 14, 2008 be received for information.
CARRIED
Electoral Area ‘F’ Parks
and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Young, that the minutes of
the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held February
18, 2008 be received for information.
CARRIED
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED Director Herle, that the minutes of the
District 69 Recreation Commission meeting held February 21, 2008 be received
for information.
CARRIED
MOVED Director Bartram, SECONDED Director Herle, that the Regional
District of Nanaimo enter into a five year lease agreement with the City of
Parksville for the lands on which the District 69 Arena is located for a term
from May 1, 2008 to April 30, 2013.
CARRIED
MOVED Director Bartram, SECONDED Director Herle, that the
following District 69 Recreation Community and Youth Recreation Grants be
approved:
Youth
Recreation Grants:
Community
Group Recommended
(Entertainment and rental costs)
Ballenas Whalers Football (equipment) $ 2,500
District
69 Family Resource Association $ 1,250
(Youth mentorship recreation activities)
Oceanside Baseball (batting cage lighting) $ 2,500
(Youth art program costs)
Oceanside
Youth Football Association (goal posts) $ 2,500
Community
Recreation Grants:
Community
Group Recommended
District
69 Family Resource Association $ 2,000
(Preschool play area)
Errington
Therapeutic Riding Association $ 1,000
(Program expenses and equipment)
Lighthouse
Country Trail Group $ 656
(Equipment for trail workers)
Lighthouse Recreation Commission (program costs) $ 2,260
Nanoose
Bay Parent’s Advisory Council $ 1,370
(Camp at
Nanoose
Bay Parent’s Advisory Council $ 2,500
(Accessible playground project)
Oceanside Eagles Senior Ball Team (uniforms and
equipment) $ 1,800
Oceanside Floor Curlers (vests) $ 1,000
Vancouver
Island Opera (production costs) $ 1,000
CARRIED
ADDENDUM
ENGINEERING
Chartwell
Projects Legal Settlement – Area G.
MOVED Director McNabb, SECONDED
Director Brennan, that the Board accept the staff report on the Chartwell
Projects legal settlement for information.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:15 PM
CHAIRPERSON