REGIONAL DISTRICT OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JULY 10, 2007 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director S. Herle City of
Director T. Westbroek Town of
Director L. McNabb City of
Alternate
Director M. Unger City of
Director J. Manhas City of
Director D. Brennan City of
Director B. Holdom City of
Also in Attendance:
D. Trudeau A/Chief Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
J. Finnie General
Manager of Environmental Services
N. Avery Gen.
Manager of Finance & Information Services
P. Thorkelsson General Manager of Development Services
T. Osborne General Manager of Recreation &
Parks
N. Tonn Recording
Secretary
MINUTES
MOVED Director McNabb,
SECONDED Director Manhas, that the minutes of the Committee of the Whole
meeting held June 12, 2007 be adopted.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
ADMINISTRATION
Special
Occasion License/Special Event Permit – Status Report.
MOVED Director Holme, SECONDED Director Holdom,
that the Special Occasion License/Special Event Permit Status Report be
received for information.
CARRIED
FINANCE
& INFORMATION SERVICES
Resolutions
to Lock in Rates for Long Term Debt.
MOVED Director Westbroek, SECONDED Director Holdom,
that the following resolutions be endorsed:
Regional District of
That the officer responsible for
the Financial Administration of the Regional District of Nanaimo be authorized
to lock in interest rates with the Municipal Finance Authority on loan
authorization Bylaw No. 1392 (Barclay Crescent Sewer) for the full term of the
bylaw.
Regional Hospital District
That the officer responsible for the Financial Administration of the
Nanaimo Regional Hospital District be authorized to lock in interest rates with
the Municipal Finance Authority for loan authorization Bylaw No. 127 and
subsequent amendments (Phase II expansion of Nanaimo Regional General Hospital)
for the full term of the bylaw.
CARRIED
Administration
Computer Equipment Reserve Fund Expenditure.
MOVED Director Westbroek, SECONDED Director Biggemann,
that $39,430 to purchase Storage Area Network (SAN) hardware and related
software be approved as an expenditure from the “Administration Computer
Equipment Reserve Fund Establishment Bylaw No. 924, 1994”.
CARRIED
Planning
Services Fees & Charges Bylaw Amendment Bylaw No. 1259.05.
MOVED Director Herle, SECONDED Director Holdom,
that “Regional District of
CARRIED
MOVED Director Herle, SECONDED Director Holdom,
that “Regional District of Nanaimo Planning Services Fees and Charges Amendment
Bylaw No. 1259.05, 2007” having been read three times, be adopted.
CARRIED
Northern
Community Sewer Service Area Development Cost Charges Amendment Bylaw No.
1442.01 and Fairwinds (Nanoose) Wastewater Treatment Development Cost Charges
Amendment Bylaw No. 1443.01.
MOVED Director Holme, SECONDED Director Bartram,
that “Northern Community Sewer Service Area Development Cost Charges Amendment
Bylaw No. 1442.01, 2007” be read three times and forwarded to the Ministry of
Community Services for approval.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that “Fairwinds (Nanoose) Wastewater Treatment Development Cost Charges
Amendment Bylaw No. 1443.01, 2007” be read three times and forwarded to the
Ministry of Community Services for approval.
CARRIED
DEVELOPMENT SERVICES
BYLAW
ENFORCEMENT
Animal
Control Contracts – Districts 68 and 69.
MOVED Director Manhas, SECONDED Director Brennan,
that the contracts for animal control services with the Parksville-Qualicum
SPCA and the Nanaimo Animal Shelter Ltd. be renewed for the term of March 1,
2007 to February 28, 2010.
CARRIED
MOVED Director Manhas, SECONDED Director Brennan,
that the renewed contracts include an increase in contract service fees of 2
percent per annum.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Solid Waste Management Regulation Amendment Bylaw No. 1428.02.
MOVED Director Bartram,
SECONDED Director Holme, that this item be referred back to staff.
CARRIED
UTILITIES
French
Creek Sewer Local Service Area Amendment Bylaw No. 813.41 and Northern
Community Sewer Service Area Boundary Amendment Bylaw No. 889.47 – Inclusion of
Property into Local Service Area (
MOVED Director Holme, SECONDED
Director Bartram, that “French Creek Sewer Local Service Area Amendment Bylaw
No. 813.41, 2007” be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED
Director Bartram, that “Northern Community Sewer Service Area Boundary
Amendment Bylaw No. 889.47, 2007” be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED
Director Bartram, that the Board approve the release of up to $23,000 from the
Nanoose Bay Peninsula Water Service Area reserve fund for the construction of a
test water supply well on RDN property at
CARRIED
Request for
Sewer Servicing –
MOVED Director Holme, SECONDED
Director Bartram, that the Board support sanitary sewer servicing to
CARRIED
Storm Water
– Rainwater Management Practices Review.
MOVED Director Herle, SECONDED
Director Bartram, that the Board approve funding up to $20,000 from the
Community Works Fund for the Rainwater Management Practices Review.
CARRIED
Electoral Area ‘E’ Parks and Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Brennan, that the minutes of the Electoral Area ‘E’ Parks and
Open Space Advisory Committee meeting held June 4, 2007 be received for
information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram,
SECONDED Director Biggemann, that the minutes of the District 69 Recreation
Commission meeting held June 21, 2007 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that staff provide a full review of fees and charges
in the spring of 2008 to include the Fees and Charges policy; past, current and
future Regional District rates in relation to mid Island fees and charges;
Vancouver Island Fees and Charges survey information provided by Port Alberni;
implementation dates for rate changes; and operational budget comparisons
associated with cost recovery rates for the mid Island region.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the recommendations in the Fees and Charges
report be approved as follows:
a) That the program, admission and rental fees for
b) That the program, admission and rental fees for Ravensong
Aquatic Centre in 2008 be approved as outlined in Appendix B.
c) That Recreation Coordinating program fees and recovery
rates, administration fee and revenue-sharing percentage ratio for Term
Instructor (Companies) agreements in 2008 be approved as outlined in Appendix
C.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that staff make it a priority to initiate discussions
with the School District regarding the development of a Partnership Agreement
that addresses joint use, potential joint developments and program partnerships
as stated in the RDN Recreation Services Master Plan for Oceanside, July 2006.
CARRIED
Area ‘G’ Parks and Open Space Advisory Committee.
The Chairperson noted
that the minutes should be amended within the Director’s Report to replace the
words “190 square miles” with the words “140 square miles”.
MOVED Director Bartram,
SECONDED Director Young, that the minutes of the Area ‘G’ Parks and Open Space
Advisory Committee meeting held May 10, 2007 be received for information as
amended.
CARRIED
Drinking Water – Watershed Protection Stewardship Committee.
MOVED Director Bartram,
SECONDED Director Biggemann, that the minutes of the Drinking Water – Watershed
Protection Stewardship Committee meeting held June 6, 2007 be received for
information.
CARRIED
IN CAMERA
MOVED Director Holme,
SECONDED Director Bartram, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to
an In Camera meeting to consider items relating to legal issues.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Bartram, that this meeting adjourn to allow for an In Camera
meeting.
CARRIED
TIME: 7:30 PM
CHAIRPERSON