REGIONAL DISTRICT OF NANAIMO

 

 

BOARD MEETING

TUESDAY, JANUARY 24, 2006

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

PAGES

 

1.                  CALL TO ORDER

 

            2.         DELEGATIONS

 

11-15                           Blain Sepos and Al Tully, Oceanside Tourism, re fee for service agreement.

 

16-18                           Jason LeFevre, re Ripple Affect Program.

 

            3.         BOARD MINUTES

 

19-27                           Minutes of the inaugural Board meeting held on December 13, 2005 and the Special Board meeting held January 10, 2006.

 

            4.         BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

28                                Elizabeth Harrison, BC Ferry Authority, re BC Ferry Authority appointments.

 

29                                Shirley Hine, City of Parksville, re Representative to District 69 Recreation Commission.

 

30                                Shirley Hine, City of Parksville, re Representative to Arrowsmith Water Service Management Committee.

 

31                                Bernice Hannam, School District No. 69, re School Board Appointments.

 

32                                Sandra Keddy, Town of Qualicum Beach, re Representative to District 69 Recreation Commission.

 

            6.         UNFINISHED BUSINESS

 

                                    BYLAWS

 

                                    For Adoption.

 

33-35                           Bylaw No. 500.309 – Williamson & Associates, BCLS, on behalf of Sanway Inc. – Claudet Road – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    Bylaw No. 787.04 – Building Inspection Service Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 801.05 – Electoral Area ‘C’ Community Parks Local Service Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 802.03 – Electoral Area ‘C’ Community Parks Local Service Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 888.04 – Southern Community Sewer Service Participating Area Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 975.41 – Pump and Haul Local Service Area (Participating Areas) Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 992.03 – Wellington Fire and Streetlighting Local Service Area Participating Area Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 1230.04 – Southern Community Transit Service Area Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 1320.01 – Port Theatre Contribution Service Area Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 1448.01 – Port Theatre Contribution Service Area Amendment Bylaw.  (All Directors – One Vote)

 

                                    Public Hearing.

 

36-41                           Report of the Public Hearing held January 11, 2006 with respect to Land Use and Subdivision Amendment Bylaw No. 500.324 – Nanoose Bay Official Community Plan Implementation – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

7.1              ELECTORAL AREA PLANNING STANDING COMMITTEE

 

42-45                           Minutes of the Electoral Area Planning Committee meeting held January 10, 2006.  (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                             Amendment Application ZA0501 – Keith Brown & Associates, on behalf of Nanaimo Mini Storage – 2180 South Wellington Road – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.     That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.327, 2006” to rezone the property from Residential 2 Subdivision District ‘F’ (RS2F) / Industrial 1 Subdivision District ‘M’ to Comprehensive Development 28 (CD28) to allow the industrial use of the property be given 1st and 2nd reading.

 

2.     That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.327, 2006” be approved to proceed to Public Hearing subject to the conditions identified in Schedule 1.

 

3.     That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.327, 2006” be delegated to Director Burnett or his alternate.

 

                             Amendment Application ZA0510 – Cedar Estates – Robert Boyle Architecture Inc. on behalf of 700805 BC Ltd. and Lot 6 Holdings – Cedar and Hemer Road – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.   That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.323, 2005” to rezone the lands from Commercial 2 Subdivision District M (CM2M) to Comprehensive Development 29 (CD29) to facilitate the development of residential housing and a personal care use be reintroduced and given 2nd reading.

 

2.   That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.323, 2005” proceed to Public Hearing, subject to the conditions identified in Schedule 1.

 

3.   That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.323, 2005” be delegated to Director Burnett or his alternate.

 

4.   That due to notable amendments to the development proposal, a further Public Information meeting be held prior to the Public Hearing.

 

                             Amendment Application ZA0520 – Scouts Canada – Camp Douglas – Despard Avenue – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.   That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.329, 2006” to rezone the subject property from Rural 1 Subdivision District D (RU1D) to Recreation 1 Subdivision District D (RC1D) to allow the use of the site for camping and recreation be given 1st and 2nd reading, subject to the conditions outlined in Schedule No. 1.

 

2.   That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.329, 2006” be approved to proceed to Public Hearing.

 

3.   That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.329, 2006” be delegated to Director Stanhope or his alternate.

 

4.   That Schedule No. 1 be amended to add the requirement that a Section 19 covenant be registered on title requiring any sewage holding tanks on site to be flood proofed and emptied each fall and/or when required.

 

                             Amendment Application ZA0522 – Rondalyn Resort – Dan and Linda on behalf of Danron Holdings Ltd. – 1350 Timberland Road – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.   That Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.330 to amend the CD13 zone to increase the maximum number of RV/camping spaces from 60 to 90 be given 1st and 2nd reading.

2.   That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.330, 2006" be approved to proceed to public hearing.

 

3.   That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.330 2006” be delegated to Director Young or her alternate.

 

4.   That the conditions as outlined in Schedule No. 1 be completed prior to final adoption of the bylaw.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                             Development Permit Application No. 60555 – Murray Hamilton on behalf of Horne Lake Strata Corporation VIS 5160 –Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That Development Permit No. 60555, to allow the construction of a boat launch on common property at Horne Lake, be issued subject to the terms outlined in Schedules No. 1 and 2.

 

                             Development Permit Application No. 60557 – Gord Atkinson on behalf of Pacific Rim Land & Resource Management Ltd. – Crosley Road – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That Development Permit Application No. 60557 submitted by Gord Atkinson, on behalf of Pacific Rim Land & Resource Management Ltd., in conjunction with the subdivision on the parcel legally described as Lot 1, District Lot 85, Newcastle District, Plan 17124 and designated within the Environmentally Sensitive Areas Development Permit Area, be approved, subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.

 

                             Development Permit Application No. 60558 – Gord Atkinson on behalf of Pacific Rim Land & Resource Management Ltd. - Crosley Road – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That Development Permit Application No. 60558 submitted by Gord Atkinson, on behalf of Pacific Rim Land & Resource Management Ltd., in conjunction with the subdivision on the parcel legally described as Lot 2, District Lot 85, Newcastle District, Plan 17124 and designated within the Environmentally Sensitive Areas Development Permit Area, be approved, subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                             Development Variance Permit Application No. 90519 – Olsen – 195 Barton Road – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That Development Variance Permit Application No. 90519 be approved according to the terms contained in Schedule No. 1, subject to the Board's consideration of comments received as a result of public notification.

 

                        OTHER

 

                             Request for Relaxation of the Minimum 10% Perimeter Requirement – L & S Arman – Elizabeth Street – Area C.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the request from Lanny and Susan Arman to relax the minimum 10% frontage requirement for proposed Lot A, as shown on the submitted plan of subdivision of Lot 1, Section 12, Range 2, Cranberry District, Plan 35220, be approved.

 

7.2              COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

46-52                           Minutes of the Committee of the Whole meeting held January 10, 2006. (for information)

 

                        CORPORATE SERVICES

 

                        ADMINISTRATION

 

                             Technical Exchange Mission – RDN Partnership with Sunyani, Ghana.  (All Directors – One Vote)

 

                                    That the Board receive the update regarding the partnership project between the RDN and the Sunyani Municipal Assembly.

 

                        FINANCE

 

                              Amendment to Banking/Investing Signing Authorities.  (All Directors – One Vote)

 

                                   That Carol Mason, Chief Administrative Officer, be added as a signing authority for all financial instruments as outlined in agreements with the Royal Bank of Canada, the Municipal Finance Authority and Canaccord Capital and that this authorization apply equally to the Regional District of Nanaimo and the Nanaimo Regional Hospital District.

 

                              Municipal Benefiting Area (Parksville) Amendment Bylaw No. 890.03 – Amendment to the Municipal Participating Area in the City of Parksville – Northern Community Sewer Service.  (All Directors – One Vote)

 

1.   That “Municipal Benefiting Area (Parksville) Amendment Bylaw No. 890.03, 2006” be introduced for first three readings.

 

2.   That “Municipal Benefiting Area (Parksville) Amendment Bylaw No. 890.03, 2006” having received three readings be adopted.

 

                              2006 Assessment Roll Preparation Bylaw No. 1478.  (All Directors – 2/3)

 

1.   That “Regional District of Nanaimo Year 2006 Assessment Roll Preparation Bylaw No. 1478, 2006” be introduced for first three readings.

 

2.   That “Regional District of Nanaimo Year 2006 Assessment Roll Preparation Bylaw No. 1478, 2006” having received three readings be adopted.

 

3.   That the Board appoint the Chairperson, the Manager of Financial Services and the Manager of Administrative Services to preside as the parcel tax review panel.

 

                        FIRE DEPARTMENTS

 

                             Support for Request of Free Crown Grant for Bow Horn Bay Fire Department – Area H.  (All Directors – One Vote)

 

                                    That the Regional District of Nanaimo support the application for a grant of land on a part of Lot A, Block 360, Plan VIP 54327, Alberni District, for firefighting purposes for the Bow Horn Bay Fire Department.

 

                             Renewal of Fire Protection Service Agreement with the Nanoose Bay Fire Protection Society – Area E.  (All Directors – Weighted Vote)

 

                                    That the fire services agreement with the Nanoose Bay Fire Protection Society be renewed for a five year term from March 1, 2006 to February 28, 2011 and that the agreement provide for automatic five year term renewals.

 

                             Nanoose Bay Fire Protection Service Area Purpose Amendment Bylaw No. 991.02 – Area E.  (All Directors – One Vote)

 

                                    That “Nanoose Bay Fire Protection Service Area Purpose Amendment Bylaw No. 991.02, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services for approval.

 

                        ENVIRONMENTAL SERVICES

 

                        SOLID WASTE

 

                             Commercial Food Waste Ban Progress Report.  (All Directors – One Vote)

 

                                   That the Board receive the progress report on the commercial food waste ban from RDN disposal facilities for information.

 

                             Doumont Road Burn Site.  (All Directors – One Vote)

 

                                   That the Board direct staff to request the Ministry of Environment cancel the permit to burn at the Doumont Road site.

 

                             Waste Stream Management Licensing Bylaw Progress Report.  (All Directors – One Vote)

 

                                   That the Board receive the progress report on Waste Stream Management Licensing Bylaw No. 1386 for information.

 

                             Landfill Rubber Tire Wheel Loader/Tool Carrier.  (All Directors – Weighted Vote)

 

                                   That Heavy Equip Sales be awarded the supply of a Terex SKL873 SP rubber tire wheel loader for a net cost of $76,765 and that the Manager of Financial Services be authorized to execute a four year lease to finance this purchase.

 

                        UTILITIES

 

                             Expenditure of San Pareil Borrowing Bylaw Funds.  (All Directors – Weighted Vote)

 

1.   That the authorization of a drawdown of up to $40,000 from the “San Pareil Water Service Securities Issuing Bylaw No. 1395, 2004” for the replacement of water main piping on Maple Lane be approved; and

 

2.   That the San Pareil Water Service Area five year financial plan be amended to reflect the following property tax rate changes:

     

       2006    from 0% to 2.5%

       2007    from 2% to 3%

       2008    from 2.5% to 3%

       2009    from 2.5% to 3%

       2010    no change

       2011    from 4% to 3%

 

                             Surfside Sewer Local Service Area Bylaw No. 1124.05 and Northern Community Sewer Local Service Area Bylaw No. 889.41 – Ally – 968 Surfside Drive – Area G.  (All Directors – One Vote)

 

1.   That “Regional District of Nanaimo Surfside Sewer Local Service Area Bylaw No. 1124.05, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.   That “Northern Community Sewer Local Service Area Bylaw No. 889.41, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                             Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.07 and Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.40.  (All Directors – One Vote)

 

1.   That “Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.07, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.   That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.40, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                             Fire Hydrant Use – Proposed Regulations & Rates Bylaw Amendment – Bylaws No. 619.12, 700.13, 1097.08, 1172.06, 1383.02, 1434.01, 1468.01.  (All Directors – 2/3)

 

1.   That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.12, 2006” be introduced for three readings.

 

2.   That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.12, 2006” having received three readings be adopted.

 

3.   That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.13, 2006” be introduced for three readings.

 

4.   That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.13, 2006” having received three readings be adopted.

 

5.   That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.08, 2006” be introduced for three readings.

 

6.   That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.08, 2006” having received three readings be adopted.

 

7.   That “Regional District of Nanaimo San Pareil Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1172.06, 2006” be introduced for three readings.

 

8.   That “Regional District of Nanaimo San Pareil Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1172.06, 2006” having received three readings be adopted.

 

9.   That Regional District of Nanaimo “Englishman River Community Water Supply Service Area Rates and Regulations Amendment Bylaw No. 1383.02, 2006” be introduced for three readings.

 

10. That Regional District of Nanaimo “Englishman River Community Water Supply Service Area Rates and Regulations Amendment Bylaw No. 1383.02, 2006” having received three readings be adopted.

 

11. That Regional District of Nanaimo “Melrose Terrace Water Local Service Area Rates and Regulations Amendment Bylaw No. 1434.01, 2006” be introduced for three readings.

 

12. That Regional District of Nanaimo “Melrose Terrace Water Local Service Area Rates and Regulations Amendment Bylaw No. 1434.01, 2006” having received three readings be adopted.

 

13. That Regional District of Nanaimo “Nanoose Bay Peninsula Water Local Service Area Rates and Regulations Amendment Bylaw No. 1468.01, 2006” be introduced for three readings.

 

14. That Regional District of Nanaimo “Nanoose Bay Peninsula Water Local Service Area Rates and Regulations Amendment Bylaw No. 1468.01, 2006” having received three readings be adopted.

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                             Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

                                   That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held November 29, 2005 be received for information.

 

                             Intergovernmental Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Intergovernmental Advisory Committee meeting held November 17, 2005 be received for information.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                             Nanaimo Search and Rescue.  (All Directors – One Vote)

 

                                   That staff be directed to prepare a report for the Board’s consideration regarding the request for land by Nanaimo Search and Rescue.

 

                        NEW BUSINESS

 

                             Canada – BC Environmental Farm Program.  (All Directors – One Vote)

 

1.   That staff be directed to investigate and report to the RDN Board about a possible role for the RDN in supporting the Canada – BC Environmental Farm Program, and if the investigation is promising;

 

2.   That staff be directed to invite the BC Agriculture Council to deliver a brief presentation about the Canada – BC Environmental Farm Program to the RDN Board.

 

7.3              EXECUTIVE STANDING COMMITTEE

 

            7.4       COMMISSIONS

 

7.5       SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

8.                  ADMINISTRATOR’S REPORTS

 

53                                Appointment of Bylaw Enforcement Officers.  (All Directors – One Vote)

 

54                                Appointment of Building Inspectors.  (All Directors – One Vote)

 

55-57                           Bylaw Enforcement Officers Amendment Bylaw No. 857.02.  (All Directors – One Vote)

 

58-60                           2006 AVICC Resolution – Manufactured Home Park Tenancy Act.  (All Directors – One Vote)

 

61-68                           2006 AVICC Resolution – E & N Pest Management Plan.  (All Directors – One Vote)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11.       NEW BUSINESS

 

            12.       BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.       IN CAMERA