REGIONAL DISTRICT OF NANAIMO

 

BOARD MEETING

TUESDAY, OCTOBER 25, 2005

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

PAGES

 

1.                  CALL TO ORDER

 

            2.         DELEGATIONS

 

10                                 Jacalyn Wilson, re Building Relocation – Area G.

 

            3.         BOARD MINUTES

 

11-24                           Minutes of the regular Board meeting held on September 20, 2005.

 

            4.         BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

            6.         UNFINISHED BUSINESS

 

                                    BYLAWS

 

                                    For Adoption.

 

                                    Bylaw No. 791.10 – Rural Streetlighting Local Service Area Boundary Amendment Bylaw – Chartwell Subdivision.  (All Directors – One Vote)

 

                                    Bylaw No. 794.06 – French Creek Fire Protection Local Service Area Boundary Amendment Bylaw – Chartwell Subdivision.  (All Directors – One Vote)

 

                                    Bylaw No. 874.05 – French Creek Water Local Service Area Boundary Amendment Bylaw – Chartwell Subdivision.  (All Directors – One Vote)

 

                                    Bylaw No. 889.35 – Northern Community Sewer Service Area Boundary Amendment Bylaw – Chartwell Subdivision.  (All Directors – One Vote)

 

                                    Bylaw No. 1089.03 - French Creek Bulk Water Supply Development Cost Charge Area Boundary Amendment Bylaw – Chartwell Subdivision.  (All Directors – One Vote)

 

                                    Bylaw No. 791.11 - Rural Streetlighting Local Service Area Boundary Amendment Bylaw – Admiral Tryon Boulevard – Area G.  (All Directors – One Vote)

 

                                    Bylaw No. 821.05 - Errington Fire Protection Local Service Area Boundary Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 1022.05 - Coombs-Hilliers Fire Protection Local Service Area Boundary Amendment Bylaw.  (All Directors – One Vote)

 

                                    Bylaw No. 975.39 - Pump & Haul Local Service Area Amendment Bylaw – Remora Place – Area E.  (All Directors – One Vote)

 

                                    Bylaw No. 1231.01 - Regional Parks Amendment Bylaw.  (Electoral Area Directors – One Vote)

 

25-26                           Bylaw No. 1285.05 – Electoral Area ‘F’ Zoning and Subdivision Bylaw Amendment.  (All Directors except EA ‘B’ – One Vote)

 

                                    Bylaw No. 1471 - Drinking Water/Watershed Protection Strategy Establishing Bylaw.  (All Directors – One Vote)

 

                                    Public Hearing.

 

27-95                           Report of the Public Hearing held October 13, 2005 with respect to Bylaw No. 500.324 – Nanoose Bay Official Community Plan Implementation – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

96-101                         Report of the Public Hearing held October 12, 2005 with respect to Bylaw No.’s 1240.02, 1148.03, 1055.02, 1115.03, 1007.04, 500.325 and 1285.07 – OCP and Zoning Bylaw Amendments for Resource Lands (Forestry) and Open Space.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

7.1              ELECTORAL AREA PLANNING STANDING COMMITTEE

 

102-103                       Minutes of the Electoral Area Planning Committee meeting held October 11, 2005.  (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                             Bylaw Amendment Application No. ZA0510 – Cedar Estates – Cedar & Hemer Roads  – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the report of the second Public Information Meeting containing the Summary of Minutes and Submissions of the second Public Information Meeting held on August 31, 2005 as a result of public notification for "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.323, 2005" be received.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                             Development Permit Application No. 60544 – Leigh Millan on behalf of BCAB Developments Ltd. – Whiting Way – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to DP No. 60544.

 

                                   That Development Permit Application No. 60544 in conjunction with the subdivision be approved according to the terms and conditions outlined in Schedule Nos. 1, 2, and 3 and to the notification requirements pursuant to the Local Government Act with respect to the proposed variances.

 

                             Development Permit Application No. 60547 – Purchase – 608 Viking Way – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to DP No. 60547.

 

                                   That Development Permit Amendment Application No. 60547 with a variance to the maximum building height from 9.5 metres, as permitted in DP No. 77, to 9.9 metres to facilitate the construction of a dwelling unit and attached garage at 608 Viking Way be approved according to the terms outlined in Schedule No. 1 and subject to the Board's consideration of comments received as a result of public notification.

 

                        OTHER

 

                             Request for Relaxation of the Minimum 10% Perimeter Requirement – Pickard – 3793 Island Highway West – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the request from Andrew and Charlene Pickard to relax the minimum 10% frontage requirement for proposed Lot 1, as shown on the plan of subdivision of Lot 1, District Lot 11, Newcastle District, Plan 32299, be approved subject to the conditions set out in Schedule No. 1.

 

7.2              COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

104-109                       Minutes of the Committee of the Whole meeting held October 11, 2005. (for information)

 

                        COMMUNITY SERVICES

 

                              Green Building Project – Local Government Building Programs.  (All Directors – One Vote)

 

                                   That the report on local government green building programs undertaken as a part of the Green Buildings Project be received.

 

                        REGIONAL GROWTH MANAGEMENT

 

                             State of Sustainability Project – Groundwater Indicator Research Report.  (All Directors – One Vote)

 

                                   That the report “State of Sustainability Project – Groundwater Indicators Research Work” be received.

 

                                   That the allocation of an additional $26,000 to Regional Growth Management Services to complete the work in the report regarding the five indicators of the state of groundwater resources in the region be considered as part of the 2006 budget process and that the option of allocating New Deal funding for the project be considered.

 

                        TRANSPORTATION SERVICES

 

                             Electoral Area ‘A’ HandyDART Service Expansion.  (All Directors – One Vote)

 

1.        That the report on the expansion of HandyDART service to the area outside of the current service area boundary in Electoral Area ‘A’ be received.

2.        That Southern Community Transit Service Area Amendment Bylaw No. 1230.03, 2005 be introduced, read three times, and be forwarded to the Inspector of Municipalities for approval.

 

                        CORPORATE & COMMUNITY DEVELOPMENT

 

                        BUILDING INSPECTION

 

                             Section 57 of the Community Charter – Contravention of Bylaws.  (All Directors – One Vote)

 

                             Property owners wishing to speak to their proposed filing.

 

                                   That a notice be filed against the titles of the properties listed, pursuant to Section 57 of the Community Charter and that if the infractions are not rectified within ninety (90) days, legal action will be pursued.

 

(a)   Lot 5, District Lot 186, Nanoose District, Plan 48557 – 8566 Rumming Road, Area ‘E’, owned by Heber Graham Smith.

(b)   Lot 58, District Lot 29, Plan 45632, Nanoose District – 809 Arrowsmith Way, Area ‘G’, owned by Mary Jean Wright.

 

                        ENVIRONMENTAL SERVICES

 

                        UTILITIES

 

                             Requests for Property Inclusions - Fairwinds Sewer Local Service Area Bylaw 947.02; Nanoose Bay Peninsula Water Service Area Amalgamation Amendment Bylaw No. 867.02; Nanoose Bay Bulk Water Local Service Area Bylaw No. 1049.04 – Area E.  (All Directors – One Vote)

 

1.     That “Nanoose Bay Peninsula Water Service Area Amalgamation Amendment Bylaw No. 867.02, 2005” (re Lot A, DL 6, Nanoose Land District VIP58653 and Lot B, DL 84, Nanoose Land District, VIP 53591) be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

2.     That “Fairwinds Sewer Local Service Area Bylaw 947.02, 2005” (re Lot A, DL 6, Nanoose Land District, VIP 58653) be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

3.     That “Nanoose Bay Bulk Water Local Service Area Bylaw No. 1049.04” (re Lot B, DL 84, Nanoose Land District, VIP 53591) be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                             Barclay Crescent Sewer Rates and Regulation Bylaw No. 1472 – Area G.

 

                                   (All Directors – One Vote)

 

                                   1.    That “Barclay Crescent Sewer Rates and Regulation Bylaw No. 1472” be introduced for first three readings.

 

                                   (All Directors – 2/3)

 

                                   2.    That “Barclay Crescent Sewer Rates and Regulation Bylaw No. 1472, 2005” having received three readings be adopted.

 

                             Fairwinds Water Local Service Area Reserve Fund Expenditure Bylaw No. 1473 – Area E.

 

                                          (All Directors – Weighted Vote)

 

1.         That “Fairwinds Water Local Service Area Reserve Fund Expenditure Bylaw No. 1473, 2005” be introduced for first three readings.

 

                                          (All Directors – 2/3)

 

2.         That “Fairwinds Water Local Service Area Reserve Fund Expenditure Bylaw No. 1473, 2005” having received three readings be adopted.

 

                             Morningstar Creek Water Local Service Area Amendment Bylaw No. 1125.02 – Area G.  (All Directors – One Vote)

 

                                   That “Morningstar Creek Water Local Service Area Amendment Bylaw No. 1125.02, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                             French Creek Sewer Local Service Area Bylaw No. 813.36 and Northern Community Sewer Local Service Area Bylaw No. 889.38 – 816 Reid Road – Area G.  (All Directors – One Vote)

 

1.         That “Regional District of Nanaimo French Creek Sewer Local Service Area Bylaw No. 813.36, 2005” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

2.         That “Northern Community Sewer Local Service Area Bylaw No. 889.38, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

3.         That a suitable covenant be placed on the property restricting subdivision until the construction of a new gravity sewer on Reid Road as well as insuring the property owners participate in the costs of the new sewer development.

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                             Electoral Area ‘A’ Parks and Green Spaces Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes from the meeting of the Electoral Area ‘A’ Parks and Green Spaces Advisory Committee held July 21, 2005 be received for information.

 

                             Electoral Area ‘B’ Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes from the meeting of the Electoral Area ‘B’ Parks and Open Space Advisory Committee held June 21, 2005 be received for information.

 

                             Nanoose Bay Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes from the meetings of the Nanoose Bay Parks and Open Space Advisory Committee held July 4, August 22 and September 12, 2005 be received for information.

 

                             District 69 Recreation Commission.  (All Directors – One Vote)

 

                                   That the minutes from the meeting of the District 69 Recreation Commission held September 22, 2005 be received for information.

 

                                   That the Terms of Reference to undertake a Recreation Services Master Plan for the Oceanside Area (District 69) be approved and a Request for Proposals be issued for project consultant services.

 

                             Transit Business Plan Update Select Committee.  (All Directors – One Vote)

 

                                   That the minutes from the meeting of the Transit Business Plan Update Select Committee held September 22, 2005 be received for information.

 

                                   That the report on the expansion of HandyDART service to the area outside of the current service area boundary in Electoral Area ‘A’ be received.

 

                                   That the Terms of Reference for the Qualicum Beach Transit Review be approved.

 

                                   That the Regional District advise and reconfirm with BC Transit its strong interest in the use of hybrid buses with the RDN transit system in the near future as part of BC Transit’s planning for the use of New Deal funding for the fleet and their review of alternative vehicle and fuel technology.

 

                             Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

                                   That the minutes from the meeting of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project held September 8, 2005 be received for information.

 

                             Arrowsmith Water Service.  (All Directors – One Vote)

 

                                   That the minutes from the meeting of the Arrowsmith Water Service Management Committee held July 13, 2005 be received for information.

 

                             Grants-in-Aid Committee.

 

                                    (All Directors – One Vote)

 

                                   That the minutes from the meeting of the Grants-in-Aid Committee held October 5, 2005 be received for information.

 

                                   (EA's A, B, C, D, Nanaimo - Weighted Vote)

 

                                   That the following grants be awarded:

                                    School District 68:

                                    Cedar School & Community Enhancement Society            $         800

                                    People for a Healthy Community on Gabriola Society       $         500

                                    Poetry Festival Gabriola                                                    $         500

                                    Nanaimo Parent Participation Preschool                           $      1,359

 

                                   (Parksville, Qualicum Beach, EA's E, F, G, H - Weighted Vote)

 

                                    District 69 Policing:

                                    Oceanside Community Policing Offices                              $       1,000

 

                                    School District 69:

                                    Arrowsmith Search & Rescue Society                                $          900

                                    District 69 Family Resource Association                            $          685

                                    District 69 Society of Allied Support Groups                      $          700

                                    Forward House Community Society                                   $       1,000

                                    Parksville Seniors Activity & Drop-in Centre                     $          300

 

                        BOARD INFORMATION

 

                             Electronic Meetings Regulation.  (All Directors – One Vote)

 

                                    That staff review and report back to this Committee with regard to correspondence received from Ida Chong, Minister of Community Services and Minister Responsible for Seniors’ and Women’s Issues, concerning the electronic meetings regulation.

 

                        PRESENTATION

 

                             2006 Detailed Budget Review.  (All Directors – Weighted Vote)

 

                                   That the 2006 Regional Parks tax requisition and budget be amended to provide $30,000 as an operating grant for the Nanaimo Area Land Trust.

 

                                   That the Regional Growth Management tax requisition be amended to add $6,000 as additional funds to undertake the groundwater indicator collection work for 2006.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

7.3              EXECUTIVE STANDING COMMITTEE

 

            7.4       COMMISSIONS

 

7.5       SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

8.                  ADMINISTRATOR’S REPORTS

 

110-111                       Landfill Gas Utilization Operating Agreement.  (All Directors – Weighted Vote)

 

112-114                       French Creek Pollution Control Centre – Dewatering Upgrade – Contract Award.  (All Directors – Weighted Vote)

 

115-119                       East Wellington and Pleasant Valley Parks and Open Space Advisory Committee – Terms of Reference.  (All Directors – One Vote)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11.       NEW BUSINESS

 

            12.       BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.       IN CAMERA

 

                                    That pursuant to section 242.2(1)(a) and (h) of the Local Government Act the Board proceed to an In Camera meeting to consider personnel and legal matters.